Our agency uses a media “phone book” from a company called Cision. It’s a great database that allows our account executives to research media contacts based on location, topics of interest, and their contact information. MOST of these contacts say that their preferred mention of communication is email. Fair enough. You want to honor someone’s request. However, emails rarely create a relationship. (FYI, I met my wife through Eharmony, so I believe in online communications. However, without that first in-person date, we would not be at the point we are at now with expecting our second child.)
Too often public relations agencies think they are doing their media contacts and clients a favor by following this “rule” of email-only communications. Yet, when an agency is doing their job, they are truly servicing their clients and the media contacts when they send the email to ONLY those people where a “first date” on the phone or in-person is likely (by the way Eharmony had me answer about 500 questions, not something I ask our account executives to do for each media contact). It’s important to remember it’s media “relations” not “target marketing” email campaigns. After my wife and I learned about each other through our online Eharmony profiles, we had to eventually learn more about each other and that required personal interaction. The right “blend” between online communications and interpersonal communications is what is what great public relations professionals are able to create.
Law firms need their public relations agencies to blend their “court documents” (read “emails”) with interpersonal communications (read “looking the jurors in their eyes when making a case”). If your public relations agency can’t do that, fire them.
In fairness to myself, I’ve landed our clients some awesome media coverage strictly through email communications when there was a tight deadline and I had the perfect client the media contact needed to talk to within hours. So razor sharp targeted emails do work. However, if it was such a great fit with a tight deadline, you can be sure that I backed up the email with a phone call too.
So, when should law firms fire their public relations agency or love them like an eHarmony connection? Well, ultimately it is about getting the results that matter most to the client. No results, no contract renewal with the agency. And in the process, the public relations agency should be the go between to create a relationship between their law firm clients and the media contacts. A relationship that is firmly established with the best blend of online and personal communications.